WELCOME -I’m SO glad you’re here. 

 If you’re wanting done-for-you Online Business Manager & Virtual Assiting Services to free up your time, you’ve come to the right place.

 

Hi, I’m Shaina DeFichy

I help coaches stop drowning in behind-the-scenes tasks and finally feel on top of their business with Done-for-You Online Business Management & VA services.

You’ve been doing all the things—managing clients, keeping up with social media, handling emails, trying to stay organized. And honestly? You’re over it. You’re ready to free up your time, reclaim your energy, and focus on what actually moves your business forward.

That’s where I come in.

I take the systems, processes, and day-to-day tasks off your plate so you don’t have to think about them. No more wondering what needs to get done or feeling like you’re constantly playing catch-up. I’ll make sure things run smoothly without you having to micromanage every detail.

Here's What I Can Do for You:

Online Business Manager & VA Services

 

  • Keep your business running like clockwork – From client onboarding to social media to email marketing, I handle it so you don’t have to.
  • Give you back mental space – No more decision fatigue or late-night admin work. Just more energy to focus on coaching, creating, or even taking a breather.
  • Be your go-to sounding board – Need to talk through your vision or ideas? I’m here to help you strategize and bring them to life.
  • Implement what you want to do, but never have time for – We both know you’ve got plans. I help you make them happen.

You don’t need to do it all alone anymore. Let’s get you out of the weeds and back to doing what you love.

Packages start at $1,100/month

 

If you’re ready to hand off the busywork and actually move your business forward, let’s chat. I’d love to help you get there.

What I handle for you:

Social Media Management – Content creation, editing, and repurposing

Client Onboarding & Support – Seamless experiences from start to finish

Email Marketing & Inbox Management – Stay connected without the overwhelm

Program & Podcast Management – Keep everything running smoothly

Website Updates & Maintenance – Stay fresh and aligned with your brand

Logos (5)
Client Love 💗
Before working with Shaina, I had a clear vision for my business and had taken all the courses, but the little tech details were holding me back. I couldn’t get my email system (Kit) set up to deliver my freebie, I struggled to go live in my Facebook group without Zoom glitches, and I felt overwhelmed trying to connect all the moving parts of my content and strategy. Shaina not only did she help me connect all the dots, from optimizing my Instagram and Facebook bios to cleaning up my blog setup on Bluehost and preparing my site for opt-ins, she walked beside me every step of the way with patience, encouragement, and zero judgment. She has this incredible way of letting you lead, while gently guiding you forward, always making space for your pace, your emotions, and your learning style.Where I felt frozen about showing up online, Shaina gave me the confidence and clarity to move forward. She helped me rewrite my offers (something that had me stuck for months) and coached me through some major mindset blocks that had stalled my progress. I’ve poured out fears and self-doubt to her in Slack messages I almost didn’t send and every time, she responded with so much compassion and wisdom, reminding me that nothing is wrong with me… I’m just human.Thanks to her support, I’m finally scheduling blogs, posting content, and building the foundation I need to grow and the best part is, I don’t feel alone in it anymore.Shaina is more than a VA she’s a calming presence, a strategic thinker, a tech wizard, and an emotional anchor. If you’re looking for someone who will meet you where you are, help you move forward without shame, and celebrate every small win along the way , Shaina is the one.
Chrissy Arch
Client Love 💗
Before working with Shaina, I was feeling overwhelmed trying to juggle tech systems, content planning, and strategy all on my own. Things like automations, email sequences, and backend setup were slowing me down—and keeping me from doing the connection work I love. Shaina helped me in so many ways! From streamlining my tech setup to helping me create and schedule content with ease, her support has brought so much peace of mind and momentum to my business. She’s not just a tech wizard—she’s a strategic partner who gets what I’m trying to build and helps make it actually happen. Her communication is clear and kind, her follow-through is rock solid, and she has a gift for simplifying complex tasks so I’m never stuck in confusion. Working with her has helped me move forward faster, with way less stress. If you’re looking for someone who can blend strategy, tech, and creative support with a calm, capable presence— Shaina is truly the best!
LeAnn
Client Love 💗
When I started working with Shaina, I was a newly certified life but completely lost when it came to marketing, tech, or how to actually get clients. I’ve always been a passionate dog groomer and shop owner, but stepping into the coaching world felt like a whole new universe. I had the heart to serve but zero idea what came after the certification. Shaina changed everything. She didn’t just support me — she built with me. From creating my website, organizing my Instagram, TikTok, and LinkedIn, to copywriting, developing my programs, and setting up my contacts… She gave me the tools and the confidence to move forward. She brought clarity to all the behind-the-scenes chaos I didn’t even realize I needed help with. What I love most is how thoughtful, grounded, and easy she is to work with. Shaina simplifies the complicated. She follows through, overdelivers, and never makes me feel behind — even when I’m playing catch-up. I’m beyond grateful for her talents, her patience, and the magic she brings to her work. Without her, I honestly wouldn’t be where I am today. Thank you, Shaina — for helping me take my dream and make it real.
Jessika Friesen
Client Love 💗
Shaina is truly a phenomenal coach. She always helps me make exponential leaps in my understanding. In every session, she shines a light on areas of my thinking that I have missed in my own self-coaching, and in such a beautiful way. Her questions are so insightful that I both make immediate shifts in my perception and have amazing prompts to consider and unpack over days. I so appreciate her incredible skill level, matched with such an authentic and graceful way of using it. She really is outstanding at what she does, and I am so grateful for the progress I have made working with her on my impossible goal.
D.K.
Client Love 💗
From day ONE, Shaina was able to ease my fears and help me move forward! There were no excuses, just she reminded me to stay in a comfortable space to move forward slowly. Shaina is a warm, open and honest mentor who worked behind the scenes too! I'd create a post and Shaina's feedback was spot on. I know that I would not have done half the work I was able to complete with the guidance Shaina gave me! Thank you Shaina!!
Marybeth
Life Coach
Client Love 💗
What can I say other than Shaina is fantastic as what she does! I firmly believe that coaches need coaches. We need a mentor to keep us going to focus on our coaching skills and help us see more clearly. That is precisely what she did for me. I would highly recommend her services if you were looking for a business coaching. Look no further! Thank you, Shaina, for all the clarity and listening to my needs.
Ann
Awakening Mentor
Client Love 💗
I came to Shaina because I was getting fed up of constantly setting goals, only to have them immediately fall out of my head and never have them followed through on. She was the perfect coach to meet my squirrel brain with patience, curiosity and compassion as she gently but firmly kept me on course. In our time together I not only set, but consistently worked towards both personal and work goals. With the work goal particularly, coaching with her helped me navigate all the mind drama that (repeatedly) came up, resulting in me having my biggest financial month for almost a year. I am still benefiting from the impact of her coaching, long after our sessions finished.
Jessica
Literary Agent / Life Coach
Client Love 💗
Shaina is AMAZING! She helped me prepare and pull-off my first webinar. Giving me feedback and ideas that I never would have thought of. Shaina is kind, positive, and honest. She asks thought provoking questions that help me discover ways to build a thriving business that I love.Shaina over-delivers! So appreciate the value she offers. I’ve started her “Get Fully Booked without Sacrificing Priorities”, what an incredible resource that is helping me to stay aligned to what I truly desire in my business.Love working with Shaina and highly recommend her to everyone!
LeAnn
Life Coach
Client Love 💗
"Shaina's approach to coaching is extraordinary. Her questions are always calm, supportive and non-judgemental - but also incredibly powerful in their ability to consistently show me my own thoughts, thought processes and beliefs. Things I didn't even know that I was thinking or believing, but that were at the root of my anxiety and self-doubt. I've just completed my first 3 months of work with Shaina, my life has improved exponentially, and I'm signing up for another 3 months without hesitation. I HIGHLY recommend you do the same."
Jeremiah
Client Love 💗
"I had such a great session with Shaina and her warmth and confidence stood out to me immediately. Shania coached me in bringing my visions into practical pieces that I could take action upon. Her questions were timely and potent in allowing me to dig deeper into the WHYs of my work, and to the women, I will bring this program to. I came away with action steps and notes to guide me as I continue with developing my program. I'm excited and can't wait to move forward...thanks to Shania, I have a clear path on how to do just that".
Deanna
Breath-work Facilitator